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WIKI for exhibitors

/WIKI for exhibitors
WIKI for exhibitors2018-11-05T13:01:08+00:00

Basically, you can find all information you need as an exhibitor at ABENTEUER & ALLRAD in the conditions of participation (registration form). Please read them carefully to avoid unpleasant surprises und to make sure you arrive well prepared to Bad Kissingen.

Moreover, you can find further information about “world´s largest cross-country-expo” in the registration folder. The registration folder can be found at EXHIBITOR rubric APPLICATION FORM.

Several times a year you will receive specific information via newsletter.

At the rubric WIKI FOR EXHIBITORS you can find a selection of the most frequently asked questions.

Not on all build-up days deliveries can be processed. The space of the loading zone inside of the show area is very limited, so for example large trucks or trailers can´t be managed permanently. Take the other exhibitors into your consideration and coordinate big deliveries with us in time! Unfortunately, we can´t allow deliveries with large trucks on build-up Wednesday.

All vehicle transporters and vehicles delivered on a trailer must be unloaded in front of the show area (loading zone). These vehicles must be driven inside the show area. There is no room inside the fairground to unload. The load process must be reduced to a minimum of time because following trailer or transporters might cause a traffic jam. Vehicle transporters, trailer and unloaded vehicles must be moved out of the loading zone immediate. Vehicle transporters must leave the nature protection area as soon as done unloading. Trailer can be parked on the trailer parking area (signposted) for free, this area must be cleared until latest 12 o ‘ clock on Monday after the last show day.
Vehicle transporters can only deliver on build-up Monday and Tuesday!

In case you would like to have woodchips, sand, gravel or similar on your stand please note, it must be completely removed from your stand when the fair is over. If the stand is not cleaned up, the removal will be commissioned at the expense of the exhibitor. We request to place your order (incl. removal and disposal) with Gartenbau Stahl +49 (0)971699360 / stahl-gartenbau@t-online.de in time.
If you delegate another company for the delivery please note, the delivery must be approved by us in advance.
Such deliveries are NOT possible on build-up Wednesday!

If your stand is on the open-air area and you would like to have a tent build up on your stand (apart from small pagodas/tents you build up own your own) we gladly arrange the contact to cooperating companies. Those companies discuss the possibilities for build up with us on their own. If you commission a company by yourself, the possibilities for build up must be discussed with us beforehand! Bigger tents usually can´t be set up during the exhibitor build-up days. In this case, separate agreements might have to be agreed upon. Without prior consultation it isn’t possible to build up tents!
Depending on size and location of the booked stand setting up tents cannot be permitted during build-up days!

Other large deliveries, for example goods delivered by truck or in shipping containers can only be allowed on build-up Monday or Tuesday.
Large trucks (like semitrailers) CANNOT drive in the show area on build-up Wednesday!

All ordered items (like access bracelets, vehicle labels, etc.) have been sent to you with the invoice. Please order all needed items until latest 30th April (see technical order form, page 3-5 of the registration form). Most items can still be purchased on site (the authorization must be proven), but please note, reorders after the deadline are charged with additional costs. Moreover, every wrong / not brought along vehicle sticker or bracelet causes delay at your arrival, not only for yourself but also for the following exhibitors.

Please make sure to hand out all needed vehicle labels and access bracelets to each vehicle crew before departure!

An example:
A vehicle is leaving for build-up to Bad Kissingen. The vehicle is supposed to stay on the booked stand during the show days and it doesn’t leave the stand until Sunday after closing time. Car passengers are 3 adults – all 3 adults are working at the stand during the show days. So, before departure you must hand over the following items to the driver: 1 sticker show-car (Ausstellungsfahrzeug), 3 access bracelets
PLEASE NOTE: The vehicle holding the label show car can enter the show area during build-up days (8 am – 8 pm).

Another example:
A vehicle is leaving for build-up to Bad Kissingen. The vehicle is supposed to be used to drive back and forth from the hotel to the fairground. Car passengers are 2 adults and 1 child (10 years old, child of the exhibitor or the stand staff). The adults are working as staff at your stand. Before departure you must hand over the following items to the driver: 1 sticker exhibitor parking permit (Aussteller-Parkausweis), 2 access bracelets, 1 bracelet for exhibitor children
PLEASE NOTE: The vehicle holding the label exhibitor parking permit can enter the show area during build-up days (8 am – 8 pm). During the show days, the label is only valid on Thursday 7 am – 9 am and Friday – Sunday 7 am – 9:30 am to bring goods to your stand. The vehicle must have left the fairground until latest 9 am respectively 9:30 am to go back to the exhibitor parking area. From there you can get on the free shuttle bus back to the show.
We reserve the right to verify the age of the children by checking their ID documents. Therefore, please carry along valid ID documents. In case the criteria for the free exhibitor children bracelet is not given it must be removed and replaced by a chargeable access bracelet or a regular ticket.

Exception rule for external build-up crews / own employees for build-up:
External staff for build-up or own employees only working during build-up don’t need any of the items you can order beforehand. They must report at the entrance at their arrival and name their license plate number, their company name and the name of the exhibitor they are working for. Against deposit (in cash) they receive a label for the vehicle and each passenger receives a build-up crew bracelet. This label/bracelet is valid for entrance and departure during build-up days (even several days). They must leave the show area latest on build-up Wednesday before 08:00 pm. When turning in all wristbands and label at departure before the deadline, the deposit will be refunded.

Build-up is possible at:
Monday – Wednesday in the week of the show from 8 am to 8 pm
Please understand that these times can´t be extended individually and build-up the week or weekend before is not possible. Kindly inform all your suppliers about the regulations. Large deliveries (vehicle transporters, self-organized delivery of woodchips, etc.) must be coordinated with us in advance – deliveries like this can´t be permitted on all days.

A stress-free arrival is possible on Monday and Tuesday. From experience, Wednesday is the main arrival day, therefore please schedule more time for that day.

Each person that you, as an exhibitor, bring along to the fair needs an access bracelet.

For the children of exhibitors (or their staff) up to the age of 14 years you can order a separate bracelet free of charge. We reserve the right to verify the age of the children by checking their ID documents. Accordingly, valid ID documents have to be presented. Children above the age of 14 years require regular (chargeable) access bracelets.

The (main-) exhibitor is obliged to order a sufficient number of access bracelets for all of his own and the sub-exhibitors employees who will be present on the show. The bracelets have to be worn clearly visible at the wrist. They are not transferable. Bracelets attached to bags or else lose their validity. Access bracelets can ONLY be ordered for people working at your stand, not external people like relatives or friends.

Wearing the access bracelet, you are entitled to enter and stay on the show area during the build-up days/dismantling as well as the days of the show (also after closing time). To enter or to stay at the show area without an access bracelet (even during build-up days) is not possible/not allowed. Please make sure never to leave the fairground without wearing it around the wrist.

Furthermore, wearing the access bracelets gives you access to the permanent sanitary facilities and showers (building behind food court/Catering). Access without the bracelet is not possible.

Staff only working during build-up but not the days of the show can get build-up crew bracelets against a deposit (100,00 € in cash). They must leave the show area latest at build-up Wednesday before 08:00 pm. When turning in the wristbands at departure before the deadline, the deposit will be refunded.

Each vehicle that is supposed to be placed on one of the areas belonging to the fair or that wants to enter and depart the fairground during build-up/dismantling time and/or the days of the show needs a label – only ONE! The combination of more labels is not allowed!

Please note, the label must be placed on the windscreen BEFORE first entry. Entry without a label is not possible! Therefore, please order the correct label in time. Only if you arrive well prepared to Bad Kissingen everything will run smoothly.

Depending on the purpose different labels are available. During build-up days (at the specified times) you can enter with each of the following labels. During the days of the show (at the specified times) entry and departure is only possible with certain labels.

Which label do I need if…

The vehicle arrives on one of the build-up days and is placed on the booked stand. The vehicle stays on the stand until departure (usually Sunday evening).
For this vehicle, you need to order the label show-car (Ausstellungsfahrzeug), free of charge. Entry and exit during the days of the show is not possible.

The vehicle arrives at one of the build-up days and is placed on the booked stand. With this vehicle one of the employees is driving to the hotel in the evening and back to the fairground in the morning, or it is supposed to be used for shopping etc. in the evening.
For this vehicle, you need to order the fee required label access permit for show cars (Zufahrtserlaubnis). Please note, entry and departure is only allowed during the specified times (see registration form or label).

The vehicle is only used for the transfer of employees between the fairground and the accommodation. The vehicle will not be placed on the booked stand during the days of the show.
For this vehicle, you need to order the fee required label exhibitor parking permit (Aussteller-Parkausweis). The parking area is located outside of the fairground. It is connected via shuttle bus with the show area. The shuttle bus commutes on the show days in the morning (7:30 am – 9:30 am) and in the evening (Thursday-Saturday 6 pm – 8 pm and Sunday 5 pm – 6 pm) between exhibitor parking area and show area and vice versa. Besides, vehicles with this label are allowed to access and leave the fairground on the show days for delivery of goods solely (Thursday 7 am – 9 am, Friday – Sunday 7 am – 9:30 am). Until latest 9 am respectively 9:30 am the vehicle must have left the fairground.

The vehicle arrives at one of the build-up days in Bad Kissingen. It can´t be placed on the booked stand but it is supposed to be used for overnight stay for your employees. The vehicle stays on the exhibitor camp until departure (usually Sunday evening).
For this vehicle, you need to order the fee required label exhibitor-camp (Aussteller-Camping). The number of stands at the exhibitor-camp is limited. Entry and departure during the show days is not possible.

The vehicle arrives at one of the build-up days in Bad Kissingen. It can´t be placed on the booked stand but it is supposed to drive in the proving ground for demonstration purposes with visitors.
For this vehicle, you need to order the fee required label vehicle at proving ground (Fahrzeuge im Parcours). The number of vehicles allowed in the proving ground is limited. Entry and departure during the show days is not possible. Driving in the proving ground is strictly at own risk.

Vehicle stickers for build-up vehicles cannot be booked in advance, they have to be purchased on site against deposit. Build-up vehicles can drive into the show area during build-up days, they must have left the fairground on build-up Wednesday until latest 8 pm. During the days of the show build-up vehicles are not allowed to be on site or on any of the areas belonging to the show.

Please note about the vehicle stickers and the specified entry and departure times the according passages of the conditions of participation!

In addition to the contents of marketing-package 1 the following advertising efforts on site are contained (during the opening hours of the show):

Digital Signage – site map:

It is placed (in rotation) on the same 2 screens as the digital exhibitor directory (info points). The data file must meet the following requirements:

  • 385 x 265 pixel
  • 200 dpi, compressed
  • RGB colours
  • png- or jpg-format
  • not animated (no videos, no GIFs, no flash)

Video wall – frozen image:

There are 2 LED-video walls (entrance and stage) on which advertisements are presented during the exhibition opening hours. The data file must meet the following requirements:

  • 1920 x 1080 pixel
  • Full HD
  • png- oder jpg-format

Both data files must get to us no later than 30th April of the year of the show. Please also note the general and special conditions of participation.

The marketing-packages include the listing of the logo at the exhibitor directory. But your logo can only be listed if you send it to us in the correct format/size. The logo must have the following properties:

  • Size 304 x 183 pixel
  • 200 dpi, compressed
  • RGB colours
  • jpg-Format

Logos must get to us until latest 30th April of the year of the show. Please note the general and special conditions of participation.

Every exhibitor (main- or sub-exhibitor) has the opportunity to send us information about their highlights of the show.

For publication of the exhibitor highlights it is required to send the information in time. The information must meet the following conditions:

  • ½-page text as a Word-document (with character font/size Arial 12, unformatted)
  • 2 pictures in jpg-format (to be sent separately – not embedded in the Word-document)

The latest date of submission is the 30th April of the year of the show. Later turned in information cannot be published anymore. Please note our Conditions of Participation.

If you have booked the label access permit for show cars (Zufahrtserlaubnis) for one of your vehicles, you can use this vehicle during the specified times (Thursday 7:00 am – 9:00 am and 6:30 pm – 10:00 pm, Friday to Sunday 7:00 am – 9:30 am and 6:30 pm – 10:00 pm) to leave the fairground to get your goods and to then drive back on your stand.

If you have a vehicle with the label exhibitor parking permit (Aussteller-Parkausweis) you can go get goods in the morning at the specified times (Thursday 7:00 am – 9:00 am, Friday to Sunday 7:00 am – 9:30) and bring them to your stand. The vehicle must have left the fairground until latest 9:00 am respectively 9:30 am.

In case you don’t have any of the above explained labels for your vehicle, it is unfortunately impossible to access the fairground during the days of the show. You have the following options:

  • You get your goods delivered by a parcel service (depending on kind/size).
    Please give them the following delivery address: Messegelände Bad Kissingen (Fairground Bad Kissingen) last street name for navigation systems: Ysenburgstrasse (then follow the signs pro-log), your stand number XX, 97688 Bad Kissingen. In addition, it is mandatory to give a phone number and contact person on site to them.
    Parcel services can drive up to the entrance of the fairground (but not inside!). The goods must be picked up at the entrance by the exhibitor immediate and brought to the stand by themselves. At the fair organization tent a limited number of dollies and handcarts are available against deposit. We don’t accept deliveries and they can´t be stored with us either.
  • If you, for example, have goods inside a trailer at the trailer parking area you can use our transport shuttle. At the entrance of the fair a van with driver is available (waiting times might arise). Each ride to the exhibitor- or trailer-parking area is charged with 30,00 € including VAT. The van is available at the following times:
    Transport from exhibitor- or trailer-parking area to your stand:
    Thursday 7:00 am – 8:30 am
    Friday – Sunday 7:00 am – 9:00 am
    Transport from exhibitor- or trailer-parking area to fair entrance:
    Thursday 9:00 am – 6:00 pm
    Friday + Saturday 9:30 am – 6:00 pm
    Sunday 9:30 am – 5:00 pm
  • Taxis can drive to the entrance at any time. In case you need goods stored at your accommodation you can call a taxi. The taxi numbers are pinned up at the fair organization tent at the exit.

Usually you can find your booth number on the invoice. Besides, as soon as the exhibitor directory is published online (section VISITORS, rubric EXHIBITOR DIRECTORY / SITE MAP) you can find your stand number there.

In case you have lost valuables or personal items come ask at the fair organization tent at the exit. Our staff will, if the missing item hasn’t been dropped off, write down your contact data to get in touch with you if it gets dropped off.

If you find valuables or personal items at the fairground, please drop them off at the fair organization tent at the exit.

If you notice any theft, please directly contact the local police station. They are located at Kasernenstrasse 6, 97688 Bad Kissingen – close to the parking area for day visitors. They can be reached by phone at +49 97 71490.

ABENTEUER & ALLRAD is also a sales fair. To make the decision for your customers easier whether to buy something big or not we provide (during fair opening hours) a chargeable transport shuttle.

Many visitors take their shopping in the shuttle bus with them. Even coolers are usually taking along like that. In case the bought item is bigger (a roof tent for example) your customer can benefit of our transport shuttle. Bring the items to the fair organization tent at the exit (please note, goods can´t be stored there!). Against a fee of 35,00 € incl. VAT (paid in cash) your customer can book the transport shuttle to the parking area for day visitors or the CAMP-AREA. At busy times, short waiting times might arise.

Even if among exhibitors the rumor is going around that visitors can drive up to the fairground before opening or after closing time of the fair to pick up bulky items, we must tell you that this information is absolutely wrong! Visitors in general are not allowed to drive up to the fairground at any time!

If you sold for example a roof tent including installation you must get to the customer’s car at the parking area for day visitors or the CAMP-AREA to do so. This cannot be done in or in front of the show area. Please note, only vehicles holding the sticker access permit for show cars are allowed to leave and most important get back into the fairground during the specified times. In case you plan on offering such a service for your customers please discuss your options with the staff of the fair organization beforehand.

During build-up days, you can enter and depart with any of the vehicle labels between 8 am and 8 pm.

During the days of the show the following rules apply:

If you are using a vehicle on your stand (show car) for overnight stay or you have booked a place at the exhibitor camp, you are allowed to stay the night on the fairground. In case you want to leave in the evening to have dinner or to visit the thermal bath KissSalis, then you can do so by, for example, calling a taxi. Entrance and departure during the days of the show is only possible with the following vehicle labels at the mentioned times.

If you have the label access permit for show cars (Zufahrtserlaubnis) on your vehicle you can enter and depart the fairground during the specified times. In case you come back after 10 pm, the security guards cannot let you drive back into the fairground – by foot of course you can enter. They will assign a parking area for you for the night. The vehicle must be moved from there until latest 8:30 am the next morning.

If you have the label exhibitor parking permit (Aussteller-Parkausweis) on your vehicle you can take the exhibitor shuttle bus in the evening from the fair exit to the exhibitor parking area at the following times: Thursday-Saturday 6 pm – 8 pm, Sunday 5 pm – 8 pm. In addition, a minibus is driving again (Thursday-Saturday) at 9 pm, 10 pm and 11 pm from the exhibitor parking area back to the fairground.

In case you don’t have one of the above-named labels on your vehicle, you can leave the fairground after fair closing time, but you CAN´T drive back in! In case you need to get back to the fairground anyway you have to organize a taxi on your own (Taxis are allowed to drive up to the fairground at any time). The taxi numbers are pinned up at the fair organization tent at the exit.

Please note, all passengers / people must wear the access bracelet at all times to get back into the fairground. The security guard can only grant access to people wearing an access bracelet (around the wrist!). Therefore, please make sure never to leave the fairground without wearing it!

Off course we understand it´s a pity when you are involved in an interesting customer talk right at the fair closing time. So not only a few exhibitors wish to continue the conversation in a comfortable atmosphere on site in the evening. Unfortunately, this is prohibited!

Visitors must leave the show area at closing time. The last busses back to the CAMP-AREA or the parking area for day visitors leave about 20 – 30 minutes after closing time. But even visitors that don’t mind the foot march to town are not allowed to stay longer.

After closing time only exhibitors or staff wearing an access bracelet, employees of the organizer as well as authorized booth guards are allowed on site.

If we meet visitors after closing time on site, we will friendly escort them to the exit. In case of resistant behavior, we will have to take our right to exercise the domiciliary rights.

To avoid this unpleasant situation for everyone: Please make your customers aware that they have to leave the fairground at the end of the opening hours. You could for example continue the conversation at a nice restaurant in Bad Kissingen. The fairground however is off-limits for all guests/visitors out of opening hours!

Yes, you can bring your dog along (except in Bavaria listed fighting dogs).

BUT – we are dog owners ourselves and by experience we have to highly recommend not to bring your four-legged friend along! The least dogs will enjoy the crowd of people. Especially at high temperatures you are not doing them a favor.

If unavoidable, please note the following:

  • On the fairground always walk your dog on a short leash (no flexible leash)
  • Visitors and other exhibitors must not be harassed
  • If needed, dogs must wear a muzzle
  • Excrements must be cleaned up by the owner – poop bags are available at the entrance, coffee bar and the C-Area
  • Make sure to bring along enough drinking water and to purchase a shady place for rest
Out of the opening-hours of the fair, you can take your bike with you. Bikes don’t need a vehicle label (other than scooters/motorcycles/quads). On your return only the authorization of the driver (exhibitor bracelet) will be checked.

During the opening-hours of the fair, the entrance with a bike is not allowed. This rule applies for visitors as well as for exhibitiors. It’s generally not allowed to move bicycles on the fairground during the opening-hours.

Yes, annually between 1st March and 31st October the Germany-wide smoking, barbecuing and bonfire ban is valid. This concerns the access roads to the fairground, the whole area around the fairground, the fairground itself and the CAMP-AREA.
Please ignore letters like this!

The sender of these letters is NOT ABENTEUER & ALLRAD (organizer: pro-log GmbH) but several companies based in not European countries.

We as the organizer only use the data out of page 1 of the registration form or for sub-exhibitor´s page 6 of the registration form. Each exhibitor is responsible for the accuracy of the data submitted. We do not recheck the given information.

Please also check the last page of the registration form or the important information NOTE EXPO-GUIDE, EVENT-FAIR AND SIMILAR  at pop-up menu EXHIBITOR.

You want to register for ABENTEUER & ALLRAD? Great!

Please have a look at the section EXHIBITORS (rubric APPLICATION FORM) if there are still stands available for the following ABENTEUER & ALLRAD. If so, you will find the forms to register there. In case we are already fully booked please contact our staff of the fair organization and have them put you on the waiting list.

Unfortunately, it is not possible to register or to apply with a catering stand.

Please understand that, to be able to offer our visitors as much variety of off-road and outdoor products as possible, we can´t accept every application. We make the decision about admission depending on the already registered companies/product areas. We can only have a very small number of companies that don’t belong to the off-road or outdoor range.

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